Workspaces and Data Architecture
Learn how HAQQ workspaces work - separate data environments for different teams, jurisdictions, or offices within one firm.
Workspaces and Data Architecture
In HAQQ, a workspace is your organization's secure environment. When you subscribe, you get your own workspace where you can invite your team — partners, associates, paralegals, finance, and operations — so everyone works in a single connected system.
1. What a Workspace Is
A workspace is the top-level container for your firm inside HAQQ. It holds your team members, matters, documents, billing records, AI context, and every operational element of your legal practice. You invite users into the workspace with assigned roles, and from there the entire team collaborates under one roof.
💡 Think of a workspace as your firm's digital headquarters — one workspace equals one team, one dataset, and one operational structure.
- Switch workspaces here. Each keeps its own matters, documents, billing and team, so a second office or practice stays fully separate.
- Both products open from the same account. One sign-in reaches Legal AI Chat and eFirm.
- The plan belongs to the workspace, not to you. Move to another workspace and the entitlements change with it.
2. Multi-Office and Multi-Entity Setup
If your firm operates across multiple offices, branches, or legal entities — for example, one office in Country A and another in Country B — you can use separate workspaces for each entity. This is how HAQQ supports multi-jurisdictional and multi-entity structures.
From a practical standpoint, you can switch between workspaces without reconfiguring your account. You move from Office A to Office B in a single action — no logout, no re-setup.
3. Why Switching Workspaces Changes the Data Architecture
Here is the key concept: each workspace is a separate data environment. When you switch workspaces, the platform is not just changing a view — it is changing the entire set of data and structure the system operates on.
That is why the dashboard, matters, and documents you see in one workspace do not automatically appear in another. Each workspace is its own isolated data silo — by design. This ensures complete data separation between offices, entities, or jurisdictions.
Workspace switching = full data context switch. Different workspace, different data, different operational picture.
4. Practical Takeaway
1
One Workspace
= One team + one dataset + one operational structure. Everything is connected and accessible to everyone in that workspace.
2
Multiple Workspaces
= Clean separation between offices, entities, or jurisdictions — while still letting you manage them all under one login experience.
Data Security and Isolation
Workspace-level data isolation means that sensitive client information, financial records, and matter data never leak between entities. This architecture is designed for firms that need strict confidentiality boundaries — especially across jurisdictions with different regulatory requirements.
What's Next
Once your workspace is set up, you can configure your team's roles and permissions, customize firm settings, and start using the dashboard to track your firm's activity.