Billing, Trust Accounting, and Financials

IFRS-Compliant Financial Management

The HAQQ eFirm Financial Module is a fully integrated, IFRS-compliant accounting system built for law firms. It covers the complete financial lifecycle: recording expenses, issuing invoices, collecting payments, posting journal entries, managing a chart of accounts, and generating financial reports. It contains seven sub-modules: Expenses, Invoices, Journal Entry, Payments, Budgets, Chart of Accounts, and Reports.

Transaction Lifecycle

Every financial transaction follows a three-stage lifecycle:

Initial Setup

Expenses

Expenses track money going out of the firm. Each expense has a header and one or more line items.

Pairing the Expense Account

An expense names two accounts, not one. Payment Account is where the money leaves from. Expense Account is the cost line it lands on. Naming both lets the expense post itself against the right pair, so you never open Journal Entries to move it by hand.

Following the Money on an Account

Every account carries its own movement history — each debit and credit, what it came from, and where it went. Open the account rather than the report when the question is "why is this balance what it is": the history answers it directly, and it is the fastest way to spot an entry facing the wrong way.

Client Funds Held on Account

Money a client advances for costs moves in stages rather than landing straight on the matter: from cash, into an advances or imprest account when it is allocated to whoever will spend it, then onto the client's current account as it is actually spent. Each stage nets against the one before it, and the client's account returning to zero is the signal the advance is fully accounted for.

Finding an Expense in a Busy Firm

With tens of fee earners filing costs, the expense list needs narrowing before it is useful. Filter by status to separate what is approved from what is still waiting, and by creatorto pull up one person's expenses when you are reviewing their work rather than scrolling the firm's.

Invoices and Revenue Recognition

Auto-numbered invoices tied to client contacts with billing profile, matter link, line items, discounts, tax calculations, and multi-currency support. Pull unbilled timesheet entries directly into invoices with the "+ Add Timesheet" button (pre-filtered to show only unbilled, billable entries for the same matter/client).

Time Tracking

The Start Timer button in the top bar gives you three modes:

Journal Entries and Chart of Accounts

Double-entry accounting with debits and credits that must balance before submission. Pre-configured Chart of Accounts organized by account ranges.

Payments

Payments record the actual movement of money - collecting from clients against invoices or paying suppliers against expenses. Each payment links to an invoice or expense, with payment method, amount, date, and account. Customizable receipt templates for payment confirmations.

Financial Reports

Multi-Currency and Import/Export

Configure multiple currencies with conversion rates relative to a base currency. Each account is denominated in a single currency. Cross-currency transactions auto-convert using configured rates. Import data using system-provided templates for expenses, invoices, and chart of accounts. Export to Excel or CSV.