Hearings, Court Reviews, and Service Logs
Track court hearings, deadlines, and judicial events in HAQQ - linked to matters and synced with your firm calendar.
Hearing Timeline
Court Date Tracking
NavigateHearings (from left sidebar)
The Hearings section tracks every court date, hearing, tribunal session, and legal proceeding your firm is involved in. Missing a hearing date is one of the most serious mistakes a law firm can make. HAQQ makes it nearly impossible. Hearings are organized into three views: All, Upcoming (default), and Past.
- Missing a hearing date is among the worst mistakes a firm can make. Hearings are tracked as their own records for that reason.
- Three views, with Upcoming as the default, because that is the one that matters on a Monday morning.
- Every hearing carries its court, its related matter, and its date, and shows up in the calendar of the team that has to appear.
- An adjourned hearing is not deleted. It keeps its original date and the reason, and the new sitting is created against the same matter, so the case timeline stays intact.
+ New Hearing
Creating a Hearing
Hearing Form Fields
| Field | Required | Description |
|---|---|---|
| Title | Yes | Descriptive name for the hearing. |
| Case Number | No | Court case reference number. |
| Hearing Date and Time | Yes | When the hearing takes place. |
| Court/Tribunal | Yes | From admin-configured court options. |
| Judge | No | Presiding judge. |
| Related Matter | Yes | The matter this hearing belongs to. |
| Assigned Lawyer | Yes | Who will appear in court. |
| Hearing Type | No | From admin-configured hearing types. |
| Hearing Result | No | Outcome after the hearing (e.g., Adjourned, Decided, Settled). |
| Description | No | Details about the hearing. |
| Opposing Party | No | The opposing party. |
| Participation Clients | No | All clients attending or participating. |
| Notes | No | Internal notes and preparation reminders. |
| Attachments | No | Supporting documents. |
Tip
The hearing form template is especially important because hearings have legal significance. Your administrator can customize it with firm-specific fields like "Courtroom Number," "Pre-Hearing Filing Deadline," or "Video Conference Link."
Adjournment Flow
Mar 22
Original
Adjourned
Apr 5
Rescheduled
Same matter
Adjournments and Rescheduling
Scenario
Hearing adjourned by the court
A hearing scheduled for April 15 has been adjourned by the court to May 8.
Steps
Open the original hearing > set Hearing Result to "Adjourned" > add reason in Notes > Save. Then create a new hearing linked to the same matter with the rescheduled date of May 8.
Result: The case timeline is complete: the original hearing shows as adjourned (with the reason), and the new hearing shows the rescheduled date. Both are linked to the matter.
How Hearings Connect
| Connected To | How It Works |
|---|---|
| Matters | Every hearing belongs to a matter. Visible in the matter's Hearings tab. |
| Calendar | Automatic reminders and Outlook sync. Configurable notification days. |
| Tasks | Create preparation tasks linked to the hearing (e.g., "File motion by April 10"). |
| Contacts | Judges and opposing counsel linked for reference. |
| Expenses | Court fees can be logged as expenses linked to the matter. |
| Time Entries | Preparation and appearance time logged via the timer. |
Summary
Every hearing tracked with court, judge, case number, and parties - linked to the matter, calendar, and team that needs to show up prepared.